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| If you
believe that your
contract management processes are complex and require fine-grained
control at every step of the way, you need to look at Pro-Active CMS -
because we believe that too. Pro-Active CMS not only allows you to
script your processes your way, it lets you do it without any
compromise on functionality. Take a look at the advanced features
offered by Pro-Active CMS. |
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| Standard
Contract Library : |
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During
installation, invest a small amount of effort to identify-
- Standard
Clauses: Clauses that are generic and can be a part of any
type of contract.
- Standard
Contracts: Contracts that have been used in the past for a
specific type of engagement. The Standard contract text contains
embedded instances of Standard Clauses. This allows the contract itself
to be brief with interspersed references to the Clauses.
Once the Contract Library has been created, inheriting from any of the
standard contracts and the included clauses can create new contracts.
When a new contract is created the Contract as well as the Standard
Clauses are replicated and the user manages the newly created Contract
and the Clauses independently. |
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| Unique Navigator for
browsing the Library : |
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| Pro-Active CMS has a unique
navigator, which allows the user to navigate through the Contract
Library very efficiently using a two-dimensional grid. Using any of the
search criteria – Contract type, Keywords, Contract Category,
etc. – the user can drill along the two dimensions to locate
the contract of interest. There is demo at the end of this page that
illustrates this unique feature. |
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| Standard Rates Management for
Commercials : |
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| If the contracts have
Commercial clauses with rates etc., these can be linked to organization
wide standard Rates table. The rates table is maintained through
Pro-Active CMS and these can be inserted into any contract or clause. |
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| Flexible and Powerful Contract
Creation : |
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| A new contract can be
created by inheriting from a Standard Contract from the library or from
an existing MS-Word document. The user can freely insert Standard
Clauses or delete already existing ones. A well designed Contract
Library would have most clauses isolated into Standard Clauses and
simply referenced from the contract. |
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| Collaborative Contract
Authoring : |
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When the Contract is saved,
the Standard Clauses are replicated into individual Clauses and each is
assigned an independent workflow path. For instance, as the technical
experts are defining the technical outputs and acceptance criteria, the
legal team could be independently defining the meaning of the term IPR.
All this is being done by editing the standard text already available
in the Library.
While working on a clause, the body of the entire contract can be
accessed by the expert in the read-only mode and the Contract owner has
access to the latest contents of each Clause and the respective status. |
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| Multiple Simultaneous
Assignment of parts of the contract to different stakeholders for
review and expert opinions : |
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Once the contract text is
ready it may need to be reviewed internally by different individuals.
Pro-Active CMS provides very high level of automation and control for
this activity-
The contract can be assigned to multiple users simultaneously and with
each assignment, the areas to be reviewed can be defined. |
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| Change management, Redlining
feature and merger of multiple branches into the main contract body : |
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| Once internal reviews have
been completed, the Contract owner can view the changes made by each
expert and using a redlining feature, individually accept/reject the
changes. |
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| Import and Export feature
from MS-Word and HTML : |
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| The final approved Contract
is saved as MS-Word and sent to the vendor for review. |
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| Change Management and
redlining against MS-Word documents useful during Negotiation : |
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| The contract version
received from the Vendor is compared with the current version and using
redlining the changes made by the vendor are reviewed. |
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| Flexible and user
configurable, Detailed user-configurable workflow control : |
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| Most of the process details
and limited functionality can be tailored for each installation. |
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| Pro-Active CMS
Demo : |
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| Click
to launch a Flash demo of key capabilities of
Pro-Active CMS. The size is
approximately 10 MB, which could take a few minutes to download. |
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